Job Details

Job Description

Technology Assessment& Support

• Build a Licenses Management framework.Build a Contract Management framework
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• Documentation
• Licences Acquiring Reports.
• Licences utilization reports.
• All types of IT related Contracts.
• Change requests.
• Contracts variation and extensions.
• IT Contracts Terms and Conditions.

Continuous Improvement

• Identify opportunities for continuous improvement of systems, processes and practices considering ‘international leading practice’, improvement of business processes, cost reduction and productivity improvement.
• Attend when necessary to exhibitions, trainings and events that can improve the planning and market knowledge to be used in future projects planning
• Continuously audit all running projects and ensure that the works are being done as per initial agreement with the vendor(s) and ensure project timeline is met.
• Review All Documentations and IT internal and external processes.
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• Policies, Systems, Processes & Procedures
• Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
• Adhere to all company/department confidentiality policies to ensure the privacy and security of all information.
• Lead new policies creations and publishing related to Licenses, Contracts and Logistics.

Quality, Health, Safety, & Environment

Ensure all relevant quality, health, safety and environmental procedures, instructions and controls are adhered to so that the safety of employees, quality of products/services and environmental compliance can be guaranteed.

Job Resposibilities

• Monitor performance of contractors engaged on projects on cost efficiency fronts & provide feedback to Planning & Control Coordinator & assist him in reviewing the performance of the contractors.
• Meet with related department managers for specific projects and receive their comments and forward them to contractor for execution
• Meet periodically with contractor to discuss the current project status, problems and solutions needed to ensure smooth operations and project flow.
• Meet with contractors for contracts reviews and creation.
• Maintain all ICT contracts, manage the procurement and contracts (P&C) management life cycle for ICT contracts and licenses.
• Negotiate and review ICT contracts specifying and conducting tenders and other procurement activities as needed in order to deliver ICT needs.
• Ensure contracts performance in coordination with vendor and P&C department.
• Should be well versed in information technology and procurement terminologies.
• Focal point for all the communications related to tenders, hardware/ software licenses, purchase life cycle internal and external to ICT department.
• Ensures that the ICT department’s contracts milestones are met as per the ICT budget.
• Assure quality of ICT service delivery from vendors, using technical knowledge to ensure that vendor proposals and responses are appropriate and fit for purpose.
• Communicate to all stakeholders and manage the vendors to ensure a timely solution to contractual and licensing issues.
• Ensure that the licensing and contracts register/system is up to date at all the times.

• Statements and Reports

• Inventory Evaluation.
• Assets Acquisitions and write-offs.
• Maintenance Cost optimization
• Contracts reviews reports.
• Prepare Chief level reports
• Licences lifetime reports.

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